Avoid These 7 Office Moving Challenges for a Stress-Free Relocation

Moving an office is not like moving a house, where only one owner is responsible for relocating everything. In an office, there can be multiple employees who have personal belongings in addition to company belongings. Managing all of this can become quite a task for the entire team, and they may end up confusing the professional office movers hired by them. In this blog post, Kingdom International Movers, which is one of the most experienced office moving companies in Dubai, will take you through seven moving challenges that you must avoid to have a smooth and stress-free relocation. Stay tuned till the end of this blog and share with your colleagues who have an upcoming office or commercial relocation in Dubai.

Related Read: How Kingdom International Movers Manage an Eco-Friendly Office Move in Dubai.

Relocating on a Short Notice

We understand that sometimes relocations on short notice are unavoidable. However, as per a recent study, most businesses that plan to relocate their premises know about the upcoming relocation at least three months in advance. Yet many companies decide to plan their relocation only a couple of weeks in advance. Thus, the first error that a lot of businesses make is not giving their office relocation project enough time. Ask any office movers and packers in Dubai about what is involved in moving an office, and they will say that there is a lot more involved than just packing and unpacking boxes. Planning is one of the steps you must rush and give ample time to if you wish to have a smooth office relocation. The chances of making things worse are greater if you fail to plan efficiently.

Planning Relocation Without a Detailed Brief

For a smooth relocation, you must provide a detailed brief of the relocation to the movers as well as to your employees. When employees get a brief from you, they understand what you expect, and they will be able to design a proper workspace as a result, maximizing the productivity of both your staff and your business. Similarly, when you share the brief with your local movers in Dubai, they will be in a better position to design the ideal moving package for your needs. However, if you don’t prepare a thorough brief, you will be in a guessing game, and there will be unnecessary delays in your relocation. Additionally, the outcome won’t be as wonderful in the end. That is why most office movers in the UAE request to include a brief of the essential specifications for your new office relocation.

Here are a few tips for a successful corporate relocation.

Delaying New Premises Search till End of Lease

Many businesses begin their hunt for new premises just a month before their lease is about to end. They also search on the open market and seek spaces that are as cheaply available as possible, in roughly the appropriate location, and of the proper size. This method produces a lengthy list of workplaces that are poorly located, frequently too small, and have some very problematic lease agreements. Office movers and packers in Dubai say that their office move is therefore bound to fail before it has even started. Finding the right office space involves considerably more consideration than just size and initial cost. Of course, price and size are crucial, but they aren’t the only factors. Businesses can start hunting for a new location at least six months in advance. By doing this, they will have enough time to fix a location and plan the move to it with the help of professionals.

Lack of Alignment among Leadership

Professional movers and packers in Dubai suggest that a frequent problem encountered during office relocations is a misalignment between important decision-makers and influencers of a business. This is frequently the result of poor project planning and workspace strategy. Midway through a project, it will be challenging and frustrating to resolve problems if the relevant leaders are not in agreement. It will take a lot of time as well. Sometimes the project is canceled altogether, and the process comes to a complete stop because of this.

Employees Resisting the Change

Like with every significant change in your company, not all employees will welcome the upcoming office relocation, while the majority will comply and a small percentage will aggressively oppose it. A badly communicated office relocation strategy will result in resistance from the majority of your team. Some of the most experienced movers and packers in Dubai say that this will make moving your office very difficult, and it’s unlikely that the improvements you want will occur. You will find the project to be extremely frustrating, and your business won’t get the return on investment they were hoping for. Resistance to change is not always vocal and early. Your employees might simply refuse to follow modifications to their working model if they disagree with them. Open communication is the key to encouraging employees to be enthusiastic about the upcoming office relocation.

Also, read our blog titled “Secure the Most Efficient Relocation by Asking These Questions.”

Higher Costs

Due to certain geopolitical reasons, the cost of everything has risen in the past few months. However, when you hire reliable and the best movers and packers in Dubai, such as Kingdom International Movers, one thing you can be confident about is the cost of your office relocation in Dubai. Our team will give you a comprehensive moving quotation without any hidden charges, helping you move reasonably and efficiently without facing any stress.

Moving IT Equipment

The last factor that a lot of businesses overlook is the challenges that moving your IT equipment might present. No one else will notice if it is handled properly or not. However, there may be major problems if there are any delays or complications in moving your IT equipment. Your new office may become chaotic if employees are not able to use certain systems or the internet for several days, or even for a few hours. In addition to data cabinets and servers, personal IT equipment should be taken into account. Extended wait times for non-mobile IT equipment, such as desktop computers, will hinder employees’ ability to work. Customer service and other response departments may find this especially troublesome. For a stress-free experience, hiring office movers in Dubai who have done IT relocations before, like Kingdom International Movers, is the best solution.

These are the 7 challenges Kingdom International Movers recommends that you avoid when moving your office to new premises.