Use These 7 Tips for Communication During an Office Move in Dubai

Before you begin your office relocation in Dubai, you must consider and check various factors, such as communication among your team members, checklists, to-do lists, and similar things. Communication during relocation is an interesting thing and isn’t as easy as the usual daily communication or meetings. As we go ahead in this blog post, read about six tips that some of the best movers and packers in Dubai suggest for establishing healthy communication during an office relocation in Dubai. Read this blog post till the end and share it with your colleagues and friends.

Also read: Maximize Efficiency: The Benefits of Disassembling Furniture Before Moving.

1. Engage in Communication Early

When people grasp context, most of them are better able to comprehend change. House movers and packers in Dubai suggest that you put yourself ahead of all other employees and your colleagues by outlining and explaining your “why” for relocation. Ensure that all employees are informed about the business rationale and the strategic advantages that the new office space will provide, both for the organization as a whole and for the experiences of specific employees.

For instance, corporate clients frequently put up “a hub” during this phase, complete with artist renderings of their new office space. To allow staff members to touch and feel different components of the new fit-out, there might also be sample furniture pieces available, such as a new desk and chair setup or breakout area. This will not only communicate the message that a relocation is about to happen but will also help employees look positively toward their new office.

2. Give Regular Updates

Surprises are wonderful—that is if you enjoy them. However, office movers in Dubai suggest that informing staff of milestones and noteworthy changes is important, even though your project team may be quite busy with the new fit-out program or relocation plans (sometimes balancing the project on top of their daily tasks). Updates to the entire team regarding the new amenities or the development of the builder at the new location are two examples of this. Employees will get excited about the new office’s impending reality and the good change that is sure to come as a result of this mental-building process. Additionally, it will assist everyone in becoming ready for any future requirements for new working methods.

3. Create a Countdown

Creating a countdown is very crucial, as this information guarantees that everything runs well when the deadline draws near: that all tasks are finished, all actions are performed, and nothing is left up to chance. Why it matters the most is because time is of the essence during these last few weeks and days during office relocation. From the experience of office movers and packers in Dubai, any hiccup or unexpected event could throw off your plans and possibly impact your moving date. You have a limited amount of time to look into any worries and deal with any problems; this time takes time away from the things you were supposed to be accomplishing. What you can do is make a list of every detail about moving day, particularly those involving employees, and draft messages that explicitly address

Don’t forget to read our blog titled “Simplify Your Solo Move:Expert Advice for Making the Process Easier.”

4. Provide Support Channels

Another thing that professional movers and packers in Dubai suggest is that social media can be utilized to assist staff members who might be unsure or worried about the office relocation. Screensavers and other forms of communication can incorporate hyperlinks to online forums and help desks so that staff members have simple access to these resources. Provide a special “move” newsletter for the employees that serves as an “information pack” with resources for the relocation. This enables staff members to share their tales and pose inquiries about the relocation.

5. Provide Catalyst for Relocation

Moving offices can be a fantastic way to encourage improvement. Engage staff in the office relocation to foster better communication. For instance, urge them to give surplus furniture away or christen new buildings and conference rooms. One excellent technique to solicit suggestions from staff members is through the use of a desktop quiz program. The finest suggestions can win little but significant prizes. Recipients are highlighted in screensaver messaging with an image of them accepting their prize or inaugurating the new conference space. An excellent workplace transfer is guaranteed by effective internal communication. Everything goes more smoothly when employees are informed, motivated, and participating. Since it worked for us, we can attest!

6. Talk about Training Opportunities

Speaking of changing work habits, if storage space, desk configurations, IT setups, on-site parking, etc. are going to change, give your staff the appropriate training or guidance. Give personnel pointers or advice on how to handle the new setting well in advance of the transfer, rather than waiting until right before or even after you get to the new location. Some of the best movers and packers in Dubai have seen some of their customers arrange a room in their current workspace to demonstrate how the new IT hardware would function in a flexible setting. The ability to see how their laptops would connect to the set up and operate with two monitors was something the staff enjoyed.

7. Offer a Pre-Moving Brief

Local movers in Dubai say that employees will be relocating with part of their work stuff unless your business is going completely agile. Make sure everyone understands how and when you want them to pack and label their belongings to ensure that everything arrives at the appropriate workstation. Your relocation partner can offer the resources to make this task simple, as well as train employees or the Move Team on how to accomplish it.

Also read our blog titled “Streamline Your Move: 5 Effective Ways to Get Rid of Unwanted Furniture.”