7 Tips for a Smooth Transition of Business Relocation

Moving to a new office space is the most exciting thing for any business. It doesn’t always need to be a stressful event, though.

Recently, Kingdom International Movers read a survey held by a renowned group in Europe. The survey concluded that most business owners find relocating the most stressful task, followed by hiring new employees. As a result, most business owners keep delaying their office relocations and have to manage in small, cramped spaces.

You no longer need to be concerned about the cost of your office relocation. Kingdom International Movers has curated this article for you to help you have a smooth and stress-free business relocation experience.

1. Plan Your Office Relocation Early

Planning early never fails in life, may it be your investments or your office relocation. The earlier you plan, the more time you will have on hand to face any last-moment changes and circumstances. Most office movers in Dubai will suggest you start as early as possible with your planning.

If you alone can not do all the cleaning, you can hire special cleaning services that will clean your house for you. If you are unsure whom to hire, then you may ask your moving company in Dubai for suggestions of good cleaning companies. Your moving company can help you with removals and waste clearance after you complete your move, but deep cleaning will have to be done by you.

Even if your new lease starts two months later or you might be getting possession of your new office space a few months later, that doesn’t mean you push your office planning further. Plan everything carefully, right from what furniture you want to take from your current office and what new things you want to buy. Decide on a budget for your office relocation. Make sure all the elements are ready before you move.

2. Hire A Professional Movers And Packers

Whenever you want to have a smooth experience, ensure that professionals handle that thing for you and do their job. Indeed, your employees will always be willing to help you in any way they can. But expecting that your employees will leave everything aside and start helping you with packing and boxing all the belongings is a futile task.

No one would be happy to do all these mundane tasks and on the other hand, you pay your employees much higher than the task at hand. So in such circumstances, hiring a professional office relocation service in Dubai will be a very beneficial thing for you.

3. Assign a Project Manager

Like each project at your work has a manager, this task at your office deserves a project manager too. The project manager you assign this task to will ensure that smooth communication happens between the movers, your staff, and any other parties that are involved. The project manager should be a multi-tasker, smart, good at communication, and able to keep the budget under the limit.

Even though it isn’t expected that your employees literally get their hands on physically demanding jobs during relocation, it is expected that every part contributes to it. Because relocation is more teamwork than a singleton’s work, Even when you hire one of the best office movers in Dubai, somebody from your team will have to coordinate and communicate with the movers to ensure that everything goes well and smoothly.

4. Set Your Moving Budget

The moment you start planning the relocation of your office, you should start setting a budget for your office relocation. because there are a number of expenses you will have to face during your entire relocation journey. If you don’t set an upper limit, you will end up with a windfall of money.

One of the best ways of setting a budget is by enquiring with different Dubai office movers and then adding an extra sum of 20 to 30% to that amount. The additional 20-30% of the money that you put in will take care of all the little expenses that are required during office relocation.

5. Clean Your Office Thoroughly

Most office relocations in Dubai happen with the help of professional office movers. Most movers suggest that you deep clean your office before you finally begin to start packing everything. Deep cleaning is important because, during the deep cleaning process, you can go through different things that are stored in your office space. Over the years, we gather things that were initially required and were crucial, but as time passes by, those things are no longer required and start accumulating space. If you pack everything, you will end up paying a fortune to moving companies for moving things that you no longer require. When you clean your office, you can either donate these things or you can even sell them on different platforms. While cleaning will help you save money and even make money if you sell old stuff, giving a clean office space back to your landlord will make a good impression on you. So, in either case, choose to clean your office space during your relocation.

6. Prepare A Time Line For Your Relocation

Preparing a timeline will allow you to have more control of everything during your office relocation. Your timeline can include probable dates of different events related to moving. You can prepare a timeline when you start planning for your office relocation in Dubai. Most professional office movers and packers in Dubai go by the following timeline:

• Planning
• Budgeting
• Hiring movers and packers
• Setting a date for the move
• Deep cleaning
• Decluttering and selling or donating stuff.
• Packing and boxing
• Moving day
• Unpacking
• Setting up a new office

7. Make An Inventory

Most businesses that are into trading maintain a monthly inventory list of their products. When you move, you will have to make an even more detailed inventory list of everything that you own. Every small and big thing will have to be listed. Making an inventory list allows you to keep track of every single item that you own. Inventory lists even allow you to get insurance easily. If you are busy and don’t have enough time to make an inventory list, then you can assign this task to your hired office movers and packers in Dubai. They will do the needful and get your inventory list ready.